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Open Research Online Policies

Collection Policy

  1. Open Research Online (ORO) is an institutional repository.
  2. Content deposited in ORO is restricted to:


    (a) research publications which meet the "Frascati" definition of research

    (b) research data metadata


  3. Deposited items may include the full text of the author's final peer-reviewed draft or the publisher's final published version, depending on the conditions of the copyright-holder's policy.

Deposit Policy

  1. Items may only be deposited by academic staff of the institution, or their delegated agents.
  2. Before depositing in ORO, depositors are agreeing to the preservation and distribution of the metadata and full text content. Depositors grant Open Research Online the right to preserve and distribute the deposited content.
  3. Depositors take responsibility for ensuring that deposited content does not contain "sensitive personal data" or content that infringes copyright1
  4. Before items are made available publicly, a member of library staff will:


    (a) Verify the item is within the scope of Open Research Online

    (b) Check the metadata

    (c) Check any full text submitted can be used under the self-archiving policy defined by the publisher


1Guidance on sensitive personal data can be found on the Information Commissioner's Office website. Guidance on copyright can be found on the ORO website

Takedown Policy

  1. If Open Research Online receives proof of violation of a publisher's self-archiving policy, the relevant item will be removed immediately.
  2. All other takedown requests will be reviewed by ORO staff and acted upon appropriately.

Metadata Policy

  1. Anyone may access the metadata
  2. The metadata may be re-used in any medium without prior permission for not-for-profit purposes provided the OAI Identifier or a link to the original metadata record is given.
  3. The metadata must not be re-used in any medium for commercial purposes without formal permission granted by ORO staff

Use Policy

  1. All Author Accepted Manuscripts deposited on ORO will be assigned a CC-BY-NC-ND licence as a minimum. Alternative licences will be explicity identified on individual items as necessary

Preservation Policy

  1. ORO's Preservation Policy aligns to the Open University Digital Preservation Policy (internal OU document)
  2. Items will be retained indefinitely.
  3. Open Research Online will try to ensure continued readability and accessibility. Where necessary and practical, items in obsolete file formats will be migrated to newer formats. The original files will be retained
  4. Files deposited on ORO are included in the regular back-up process performed by Central IT services
  5. If necessary, an updated version of an item may be deposited and the earlier version may be withdrawn from public view. Identifiers and URLs of withdrawn items will not be retained


These policies wil be reviewed annually.

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