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Open Research Online Help Pages

The Depositing Process

The depositing workflow is divided into four stages:

Type

On this screen, select the one option that best describes the item you are depositing, e.g. Journal Article or Book Chapter.

Details

Enter as much bibliographic information about the item as possible, but at the very least you must complete the required fields, indicated by a red asterisk. Clicking on the question mark icon next to each field will reveal a short explanation of what should be included and in what style (if relevant).


NB: When entering the names of authors, ORO will suggest any OU-based people that seem to be a match. Clicking on a name in the list of suggestions will auto-complete the OUCU (OU Computer Username) field, which is necessary for mapping the item to the correct Faculty and Department.

Upload

Open Research Online allows you to upload a full-text version of your research. If possible, this version will be made available on an open access basis, but can also be placed under embargo, or locked completely from public access. The version which can be uploaded varies depending on the publisher and/or who owns copyright. For more information see What about copyright? in the FAQs.

If you do not have a suitable full text version of your work click "Next" to bypass the document upload page and complete the depositing process. If you do have a suitable document, click the "Browse" button to find the location of the document on your PC or network, and then select the "Upload" button to upload the file to the Open Research Online server. Any file type can be submitted, but a member of the ORO Team will always create a PDF from whatever has been supplied for the public-facing copy. Any source files will be stored on the ORO server, but not made openly accessible.

Deposit

This page will display the abstract page for your document as it will appear in the repository. However, please note that prior to going live on ORO, a member of the ORO Team will edit your submission, adding any missing information and correcting any mistakes. Nevertheless, it is worth checking carefully that all information has been uploaded correctly.

  • You should also check that the document files have been uploaded correctly. If you spot a mistake, you can click on one of the stages of the workflow process to cycle back through the depositing process and fix anything that is wrong.

  • If you're satisfied that everything is correct, and have read, understood and complied with the agreement at the bottom of the page, click on the "Deposit Item Now" button to deposit your paper in the repository. It will then move into the "buffer zone", and, as mentioned above, deposits in the buffer zone will be checked by a member of the ORO Team, including the publisher's policy on Open Access archiving, and then subsequently moved into the main archive. Alternatively, you can select "Save for Later" and the item will remain in your Manage Deposits area.

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